KEYBANK TOUCH

KeyBank TOUCH

The KeyBank® TOUCH is an electronic key management system for automobile dealerships that mounts on the wall. This key control system is easy to access using a modern built-in touchscreen. The cabinets are made from tamper-proof stainless steel for added security. Sales and service personnel can check out keys in seconds. Managers use a computer or tablet to check in on the keys from anywhere. Real-time key tracking means peace-of-mind.

Whether you need a single unit or multiple units across a dealership group, the system works seamlessly. All your KeyBank TOUCH units share a common database on your computer network. Any authorized user can check our or return keys to any location in your network. No need to re-program the unit or computer every time the vehicle moves to another location. The user database is also shared throughout your network.

All Key Bank Auto systems are modular and expandable. Key Control Systems includes a 10-year support agreement and a 2 year warranty on parts. No extra monthly bill!

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Operating the KeyBank TOUCH is Simple.

To return a key:

Prove your identity to the unit.
Press the Return Key
Type in the number of keys you want to return. Any user can return anyone’s keys.
Pull open the door.
Insert the key(s) into any slot. Watch the screen to make sure each key is recognized.
Shut the door.

Different employees will have different levels of access. This will be set up by a manger. Salespeople only need to return keys, check out keys and query who has a key. Lot managers, administrative employees, and managers will be given the access level they need. They might need to add new inventory, run reports, delete inventory, or create new user accounts.

The KeyBank TOUCH is designed to work in conjunction with a computer. The KeyBank TrueTOUCH software will be installed on a Windows computer on your network. The users will be entered into the software. Key information on the KeyBank TOUCH unit is synchronized with the software.

To check out a key:

Prove your identity to the unit. Typically, this is a USER ID and a PIN. Some dealerships use a fingerprint reader, a hand geometry scanner, a magnetic access card or a proximity card reader.
Type the stock number of the key you want. (You can enter more than one, up to your checkout maximum.)
Pull open the door. A SmartKey slot lights up.
Pull out the key. If you entered more than one stock number, these also light up.
You can spontaneously pull out additional keys, and they will all be checked out to you.
Shut the door.

If the door is left open too long, an alarm sounds, reminding you to close it when you are done.
Opening the door typically takes 5 to 8 seconds with a fingerprint reader or access card. The key can be pulled out usually in less than one minute.

Secure Asset Management

All businesses that maintain expensive inventory need to secure their assets. Key Control Systems’ customers include automobile dealerships, service departments, and rental car fleets.

The KeyBank TOUCH has many benefits:

No more key chaos!
No more losing the sale because you can’t find the keys.
The number of lost keys will drop close to zero — reduces expensive key and remote replacements.
Employees can be held accountable for the keys they check out.
This system is electronic and does not require an administrator to unlock it (unlike a locked key closet)
Sales staff can check out the number of keys they need. The key slot lights up, or they can pull it spontaneously.
Manager sets limits on the number of keys a staff member can check out at one time.
Anytime the key is needed, any member of the staff can find out who has the key.
Limits the possibility of theft and “mystery mileage”.
It’s a real-time key management system that can be accessed from the unit, or from any authorized computer or tablet on the network.
Discourages careless damage to vehicles.
May lower floor plan insurance costs.
Any member of the staff who handles keys becomes more productive.
Managers and administrators can run a report on the status of the vehicles. If you have multiple units, it also indicates the location of the vehicle key (Showroom, Overflow Lot, etc.).
Managers can query which vehicles are not getting demos.
Managers can look at the demo history for any or all staff members.
The reports can be used as part of the audit trail processes.

Useful Reports You Can Run

At any time, you can query a specific key’s status at the unit’s touchscreen.
More detailed reports can be run from the KeyBank TrueTOUCH software. Key features:

Search
Sorting and filtering. Save settings as a custom report.Run reports automatically, to the printer, email or saved as a file. For example, run a System
Status Report at the end of each shift automatically, then round up keys before employees leave.
View viewed on-screen, print or save as a PDF. Export to CSV file, to open in Excel and other programs.

The Live Key Reports are run most often:

Key Inventory Report: All the keys in the system and their location in the system (which cabinet, and which location if you have multiple units)
Key In Use/Overdue Report: All keys currently checked out. Who has the key, when they removed it, and whether it is overdue
System Status Report: Real-time list of all keys selected, status, and whether they are in or out of the system (combination of the first two reports)

Additionally, management can run in-depth reports from the software:

Key Audit Report: Display a key’s activity. How many times has the vehicle been demoed? Who has driven the vehicle? When? This report can also be used to help track the vehicle’s mileage.
User Audit: Display a user’s activity. How many demo drives? When? What is their ratio of cars demoed to cars sold? (Compare to your own external sales report).
Inconsistent Key Report: Keys removed by one user but returned by another
Transaction Audit: All events, filtered
Alarm Reports
Database Reports: User Summary, User Details, User Auto Enroll Status, Key Summary, Key Notes, Key Ring Details, Group Users, Group Keys, Profile Summary, Profile Details, Time Period Summary, Notification Summary, Reservation Summary, Schedule Reports
Note Reports – by User, Key and Note

Features of the KeyBank TOUCH

Automobile dealerships, rental fleets and service departments depend on the KeyBank TOUCH to keep track of all keys, all the time.

Modern touchscreen
QUERTY keyboard on touchscreen lets you enter notes & interact with system
Large, easy-to-read buttons on the touchscreen
Status bar shows what is happening, and guides users through tasks
Track between 60 and 18,000 keys per site
Modular, expandable key management system – add cabinets to the KeyBank TOUCH main system unit
Perfect for both small and large auto dealerships
Common database for multiple locations, auto groups, and large dealerships — the software handles up to 10 different sites
Requires access to the dealership’s network — KeyBank TrueTouch software handles user IDs and backs up the key data
Up to 10,000 users per site (1- to 6-digit User IDs)
System works for 48 hours on backup battery, in case of power outage
Wall-mounted, saving valuable floor space (carts are also available)
On-demand, real-time reports

Hardware Specifications

Main System boxes come in three sizes 60 key, 120 key and 180 key
Add-on boxes come in three sizes 60 key, 120 key and 180 key.
Add-on box or boxes of any size can be combined with any system box.
7” Touch screen provides fast easy access to your keys.
Smart Key ring made from 1/8″ stainless steel to discourage tampering
Cabinet is made from strong 18-gauge steel
Unit door is made from 13-gauge steel
Pick lock is 330 lb. Medeco
Pick resistance plate: 300-lb
Built-in RS-232 port lets you connect the unit to your network.

Options for Proving Identity

By default, the system can be accessed by typing a User ID and PIN into the keypad. For more security, Key Control Systems offers these options for this Key Bank Auto system:

Fingerprint reader (biometric)
Hand geometry reader (biometric)
Magnetic card reader
Proximity card reader

Software for Vehicle Asset Management: KeyWatcher KeyPRO III

vehicle dealerships, key management system

The KeyBank TrueTOUCH software acts as a “server” to synchronize the database. The common database is synchronized automatically with all your units — whether you have one KeyBank TOUCH in a single location or ten units across an entire automotive group.

Quickly add and remove users – change a user’s profile easily (it’s synchronized with the entire system automatically)
Assign access levels to each group of users
Run reports to the computer screen, printer or save as a PDF or CSV
Save custom reports and run them on-demand or automatically
Customize and maintain the key management system
Find out where the key is, across the entire system

The KeyBank TOUCH connects to your company’s computer network (or to a specific computer). A manager can check multiple KeyBank units from one console. The software synchronizes with the unit in seconds.

Smart Key Features

Smart Keys slide into the slots in the KeyBank TOUCH. You will attach the key for each vehicle to a Smart Key ring. (Key Control Systems recommends storing valet keys, extra FOBs and spare keys separately, usually with the paperwork in a locked filing cabinet.)

Features of the Smart Key ring include:

Key ring is made from 1/8″ stainless steel
Durable – reuse many times
Ring is not crimped or welded – has a smart-switch system
Tags contain serial numbers to help prevent substitution
Color-coded for quick identification
You can purchase more tags as needed